1. Open the link to the Research Day web portal https://rasp.rcsi.ie/
  2. Enter your normal RCSI webmail username and password in pop-up window which appears.
  3. Please read the instructions on the portal carefully.
  4. To upload a new abstract click +ADD ABSTRACT at the top right of the page:Guidelines 3Please note: you can save your abstract as a draft at any time and exit the portal. The next time you log in you can find the saved abstract in your DASHBOARDGuidelines 2
  5. Abstract Title: Please note that all formatting will be removed after you submit the abstract (it doesn’t matter which font or text size you use, these will all be automatically standardised for print within the abstract book).
  6. Authors and affiliations: must be in the format given in the example on the portal. The numbers must be in superscript– this can be found in the “Formats” tab under “inline” If the format is incorrect your abstract will be returned to you to amend.
  7. Supervisor email. Your supervisor must approve your abstract before you upload it the portal. Please add their email address here and they will receive notification of your submission. If you are academic staff, please fill in your own email address.
  8. Categories: there are 5 categories of abstracts based on your position. Please select the most appropriate from the drop-down menu. Postgraduates have further subcategories which must be selected from that drop-down menu to proceed.
  9. Presentation: Please select your preference for either an oral or poster presentation. If your abstract has been selected for an oral presentation you will be notified in advance of research day.
  10. Health Professions Research: If you are submitting your abstract under the secondary category of Health Professions Research (HPE) you must select ‘yes’ for that option.
  11. Abstract text: Abstract text must not exceed 2000 characters (including references). All text will be formatted for publication (in terms of font and text size) but content will not be altered. Images are not
  12. Save your abstract as a draft to bring up options for adding funder logos to your abstract.
  13. Funder logos: The portal has most funder logos available from the dropdown menu – you can select up to 6 funder logs. If your logo is not included on the list you can select +ADD FUNDER LOGO from the top right of the page which will bring you to an upload tool.Guidelines 3Please upload the most up-to-date version of the logo and save your abstract as a draft. The logo will be reviewed by the research day coordinators who will approve it before you can upload it to your abstract.
  14. Declarations: Before you can submit your draft abstract you must carefully read and approve your acceptance of the 5 declarations. If you do not agree with all declaration, the portal will not allow you to submit the abstract.Guidelines 4
  15. When you have submitted your abstract it will remain pending until it is approved by the research day coordinators. You can check the status in your dashboard. You cannot edit the abstract but you can withdraw it up to 3 weeks before Research Day.